Effective Date: September 2025

Ekhaya Athletics Club (“we”, “our”, or “the Club”) respects your privacy and is committed to protecting your personal information in line with the Protection of Personal Information Act (POPIA). This policy explains how we collect, use, and safeguard your information.

1. What Information We Collect
What Information We Collect
We may collect the following personal information when you interact with us:
• Name and surname
• Contact details (email, phone number, postal address)
• Age and date of birth (for race categories, if applicable)
• Emergency contact details (if provided for events)
• Payment details (only when you pay membership fees, race entries, or shop orders)

2. How We Use Your Information
We use your information to:
• Manage your membership with the Club
• Register you for events and races
• Communicate important updates (training times, race results, newsletters)
• Share race and results information (where appropriate)
• Process online shop purchases and payments
• Comply with legal and athletics governing body requirements

3. Newsletters and Mailing List
If you sign up for our newsletter, we will use your email address to send you monthly updates and news.
• You can unsubscribe at any time using the link in our emails.
We use Mailchimp to manage our mailing list. Mailchimp stores your information securely in line with international data protection standards.

4. Online Shop & Payments
When you purchase items from our online shop:
• We collect your name, contact details, delivery/collection details, and order information.
• Payments are processed securely through Yoco, our payment gateway provider. We do not store or have access to your full card details.
• Yoco may process and store your payment information in line with their own Privacy Policy and security standards (PCI DSS compliant).
We will only use your order information to:
• Process and deliver your purchase
• Provide customer support related to your order
• Keep financial records as required by law

5. Sharing of Information
We do not sell or share your personal information with third parties.
We may share limited information with:
•Service providers (e.g., Mailchimp, Yoco) to help us deliver our services
•Athletics South Africa (ASA) or race organisers, for official race entry or compliance

6. Security of Your Information
We take reasonable steps to protect your personal information from loss, misuse, or unauthorised access.

7. Your Rights Under POPIA
You have the right to:
•Request that we delete your information when it is no longer needed
•Ask what personal information we have about you
•Request corrections or updates to your information
•Withdraw your consent at any time (e.g., unsubscribe from the newsletter)

8. Contact Us
If you have questions about this Privacy Policy or how we handle your personal information, please contact us:
Email: ekhayaathleticclub@gmail.com

9. Updates to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website with the updated effective date.